Deleted Receipts Report

The Deleted Receipts Report displays all receipts that have been deleted after deposit, either due to data entry error or a returned check. When creating your Deleted Receipts Report, you have an option to Include Receipts Deleted Before Deposit.  Continue reading

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July 4th and 5th Closure

Avitar will be closed Thursday, July 4th, and Friday, July 5th, in recognition of Independence Day. Evidence indicates that most municipalities will be closed both days as well. Consequently, we will not be scheduling anyone to cover phones as we often do during extended holidays.

Those of you who may be closing your July 1 fiscal year around this time, or who may have other unique support needs, should plan your schedules accordingly. For those of you that may be open on Friday, any issues that arise will need to wait until Monday.

We appreciate your assistance during this time and hope you all have a safe and enjoyable holiday.

Avitar Software Support

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When do I use Delete Receipt vs. Delete Transaction from Receipt?

In the Avitar Tax Collect system there are two functions available when correcting posting errors: Delete Receipt and Delete Transaction from Receipt. The key to which option you choose, is dependent upon what you are doing with the funds after the deletion. Continue reading

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Warning: Processing Pre-Payments Using Future Dates

Spoiler alert: you should never process a pre-payment using a date in the future. The longer explanation is we recently received a call from a collector who was having difficulty posting a payment to an invoice that already had partial payments posted to it. After looking at the previously posted payments, we discovered that the last payment posted had been done using an effective date in the future date. The payment was a pre-payment with a posted date of 3/1/2019; however, the effective date was 9/1/2019.

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State Short Slips for Research

We recently received an email from DMV (dated 4-18-2019) with regard to processing State Short Slips for Research, and what supporting documentation is needed. We created this blog to explain how you should process these particular Short Slips.

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Get Assessing Owners Function Simplified

We have changed the Get Assessing Owners dialog box (Utilities | Get Assessing Owners) to simplify the process by which you update the current owner on invoices already in your system.  Continue reading

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Alert for Towns *With* RSA 72:81 Exemptions and *Without* Avitar Tax Collect

We are in the process of distributing updates for Avitar Assessing and Tax Collect that, among other things, enable proper calculation and presentation of property tax bills for municipalities that have adopted the RSA 72:81 Commercial & Industrial Construction Exemption. If…

  1. Your municipality has adopted the RSA 72:81 Commercial & Industrial Construction Exemption,
  2. And your municipality has granted one of these exemptions,
  3. And, your municipality does not use Avitar Tax Collect

… then you and your tax collections software vendor need to be aware of a few things so keep reading. If all three of the above statements do not apply to you then you can stop reading — enjoy the rest of your day.

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Alert for Towns with RSA 72:81 Exemptions Who Print Tax Bills Off-Site

We are in the process of distributing updates for Avitar Assessing and Tax Collect that, among other things, enable proper calculation and presentation of property tax bills for municipalities that have adopted the RSA 72:81 Commercial & Industrial Construction Exemption. If…

  1. Your municipality has adopted the RSA 72:81 Commercial & Industrial Construction Exemption,
  2. And your municipality has granted one of these exemptions,
  3. And you export your tax bill information to have your property tax bills printed off-site or presented online by a third-party vendor,

… then you and your third-party vendor need to be aware of a few things so keep reading. If all three of the above statements do not apply to you then you can stop reading — enjoy the rest of your day.

Continue reading

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Property Taxes: Interest Rate Change & 72:81 Exemption Alert

With tax season upon us, most of you will be calculating your property tax warrant in the coming weeks within Avitar Assessing.  We want to remind/inform you about a couple of items before you do so.

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2019 New Tax Collector Training

We have scheduled a new tax collector training session for May 14th, 2019, from 1:00pm to 4:00pm. This session is open to new collectors, whether you are new to the position, new to the Avitar Collect system, or just need a refresher. This is a basic training session that will cover topics such as:

  • Multiple ways of paying invoices
  • Creating prepayments
  • Editing the payer/check number
  • Corrections after you have created the deposit
  • Process returned checks
  • Liening and deeding
  • The billing process (importing a warrant, assigning credits, printing tax bills)
  • Processing an abatement
  • Balancing: daily, monthly, and yearly

If you are planning on attending, please email Patty or call the office at 798-4419. You can consult our web site for our location and a map. Also, if you are attending both the New Clerk and New Tax Collector workshops, plan on bringing your lunch with you, or there are several fast food options available close by.

We look forward to seeing you.

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