Vital Record Fee Changes

We learned yesterday that SB 128 modified the allocation of fees that are to be collected for Vital Records. Originally we were confused, given that the bill text indicates “This act shall take effect July 1, 2015.” However, we did some checking and apparently HB 2 modified the effective date to July 1, 2013.  So here’s what it means to our Clerk/MV users.

The Change

As you may have already seen, the text reads as follows:

The town clerk shall forward $8 of each search fee collected by the clerk under this section to the department of state for deposit in the vital records improvement fund established under RSA 5-C:15[, and $3 to the state treasurer for deposit in the general fund,] and shall retain the remaining [$4$7 as the clerk’s fee for issuing such a copy. For subsequent copies issued at the same time, the town clerk shall forward $5 of the fee collected for each subsequent copy under this section to the department for deposit in the vital records improvement fund established under RSA 5-C:15 [and $2 to the state treasurer for deposit in the general fund,] and shall retain the remaining [$3$5 as the clerk’s fee for issuing such a copy.

So, for the first copy, whereas you previously sent a total of $11.00 to the State and kept $4.00 for your municipality, you will now send $8.00 to the State and keep $7.00 for your municipality. For subsequent copies, whereas you previously sent a total of $7.00 to the State and kept $3.00 for your municipality, you will now send $5.00 to the State and keep $5.00 for your municipality. While the city/town gets to keep more, the total amount to your customer remains unchanged.

Which Avitar Users Are Affected

This change will affect any Avitar Clerk/MV users that use the Clerk Services module to process Vital Records transactions.

How Do These Users Make the Changes

If the above applies to you, simply call Avitar at your first available opportunity before processing any Vital Records transactions within Clerk/MV and we’ll walk you through applying a script that will make the necessary fee changes.  It should take about five minutes.

As always, let us know if you have any questions.

Thanks.

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