Online Workshop – 2025 Dog Civil Forfeitures

Posted on June 9, 2025 by Patty

We have scheduled an online workshop to go over the Dog Civil Forfeiture process. This session is open to all clerks, whether you are new to the position, new to the Avitar Clerk system, or just need a refresher.

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2025 Tax Map Updates Reminder

Posted on May 21, 2025 by ashton

With summer fast approaching, don’t let tax mapping updates fall off your radar. Mapping updates are processed in the order in which they are received, so submitting your materials promptly will help ensure timely completion and return of your updated maps.

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Online Workshop – 2025 New Clerk Training (Motor Vehicle Only)

Posted on May 12, 2025 by Patty

We have scheduled an online workshop for all our new clerks. This session is open to new clerks, whether you are new to the position, new to the Avitar Clerk system, or just need a refresher.

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First Issue Tax Warrant

Posted on May 7, 2025 by Michelle B

Soon you will receive your first Property Tax Warrant of 2025 (2025P01). Whether you’re new to the role or a seasoned Collector, taking the time to review the Warrant Process in advance will help ensure a smoother experience.

We’ve put together straightforward, step-by-step instructions for each part of the Warrant Process: Import Warrant, Assign Credits to Warrant, and Print Tax Bills. At the bottom of each page, you’ll find a link that takes you to the next step in the process. For instance, at the end of the Import Warrant page, there’s a link labeled Assign Credits to Warrant, which takes you directly to that topic—and conveniently, the next step.

At some point between your first and second issue billings, you’ll likely encounter an abatement. For guidance on handling abatements related to first issue tax bills, please refer to Abatements on First Issue Tax Bills.

As always, please check our online documentation as well as our FAQs page frequently as we are updating regularly.

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Online Workshop – 2025 New Clerk Training

Posted on April 22, 2025 by Patty

We have scheduled an online workshop for all our new clerks. This session is open to new clerks, whether you are new to the position, new to the Avitar Clerk system, or just need a refresher.

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Balancing Over-the-Counter Credit Cards in Clerk

Posted on March 25, 2025 by Michelle B

Many of our towns accept over-the-counter credit cards as a payment type for transactions processed through Avitar Clerk. Some of these towns prefer to separate their deposits into cash and check versus credit card payments. Did you know there is a very simple way to do this?

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Online Workshop – 2025 New Tax Collector Training

Posted on March 17, 2025 by Patty

We have scheduled an online workshop for all our new tax collectors. This session is open to new collectors, whether you are new to the position, new to the Avitar Collect system, or just need a refresher.

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Delinquent Invoice File Requests

Posted on March 4, 2025 by Michelle B

Whether or not you’ve already sent your Delinquent Notices, Real Estate Service companies (such as CoreLogic, Wells Fargo, LERETA, etc.) will soon be requesting that you send delinquent invoice files to them.

In line with the theme of reduce, reuse, and recycle, the following links will guide you in generating this file:

  • Our online FAQs documentation – Export Invoices. Select “Show Me How To Do It.”

As always, feel free to bookmark our FAQs page and check back frequently, as we are continually updating.

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New Year New Schedule

Posted on January 13, 2025 by Michelle B

Happy New Year! What better way to start the year than with a fresh schedule for Notices: Delinquent, Liening, and Deeding? Whether you’re new to the role or a seasoned Collector, this information will be valuable in setting yourself up for a successful 2025.

Below is a link to a blog post we shared in January 2023. It provides a brief overview of each process along with the RSAs that govern them. For detailed instructions on how to complete the steps in Avitar Tax Collect, simply click the links within the blog post for each process.

Delinquent Notices, Liening, and Deeding.

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Saying Good-Bye to 2024

Posted on December 13, 2024 by Michelle B

As we experience a higher volume of calls during this time of year, we’d like to provide additional resources and guidance to those of you with a December 31 Fiscal Year.

After completing the entry of payments for the year, you will need to print your reports and reconcile the balance for December. Once this is done, you can proceed with running reports and balancing for the entire year. Please note that you cannot post any transactions or payments for 2025 until your 2024 fiscal year has been closed in Collect.

Since there are many reports that need to be generated/printed, we have several Year End Tips and Tutorial topics with more detailed instructions on:

  1. Recording of 2023 Year End Webinar
  2. FAQs for Year End Process
  3. Monthly Balancing
  4. List of reports that are necessary for most audits.
  5. Reviewing, understanding, balancing, and submitting your MS-61.
  6. Creating a backup of your data.
  7. Performing the actual Close Period.

There’s still time to register for our free online workshop, “Balancing the MS-61”, happening on Wednesday, December 18th, 2024, from 9:00 AM to 11:00 AM.

As always, please be sure to check our online documentation and FAQs page frequently as we update them regularly

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