Adding Owners in Assessing

Posted on April 1, 2015 by Amy

When entering owner name and address information in Assessing, it is a good practice to first verify if the new owner you are adding already exists in the database before typing the complete new owner name and address.  Doing so not only helps ensure that your data is more usable for others but can also save you time and typing.

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Reconciling Online Tax Payments

Posted on March 29, 2015 by Amy

At the end of each month, in addition to your traditional monthly balancing procedure, you should reconcile your online payments as well. Doing monthly reconciliations of your online payments will help verify that you have processed everything that has been collected online, as well as making sure you have reversed any payments that might have been rejected. For a complete list of reports to generate from Invoice Cloud and Tax Collect that will assist you with reconciling online payments click here.

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Tax Kiosk Accessibility

Posted on March 25, 2015 by Amy

First issue tax bills are right around the corner; is your Tax Kiosk easily accessible? By offering online payments on your Tax Kiosk you provide your residents with a fast, easy, flexible, and convenient way for them to pay their taxes with their preferred payment method without having to make a trip to your office or mail in a check. Accepting online payments is also convenient for you, allowing you to batch process the online payments within minutes and cut down on the time you spend manually entering payments, especially at the height of the tax bill season. However, you might not be receiving as many online payments if your customers are unable to locate your Tax Kiosk or are simply unaware of this great service you offer.

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2015 Clerk User Group Schedule

Posted on February 10, 2015 by Patty

We are pleased to announce two upcoming user group sessions scheduled for February. The dates and times are listed below and both sessions will take place at Avitar’s office in Chichester.

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2015 Collect User Group Schedule

Posted on February 9, 2015 by Patty

We are pleased to announce two upcoming collect user group sessions. The dates and times are listed below and the sessions will take place at Avitar’s office in Chichester.

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Tax Collect Update 6.9.1

Posted on December 17, 2014 by Amy

In the next few days, we will be distributing a Tax Collect update that will include, first and foremost, changes to submit the MS-61 electronically. It is important you run this update before you close your fiscal year and process your MS-61.

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Managing Your Archive and/or Update Databases

Posted on December 9, 2014 by Amy

Throughout the last year, we introduced the Archive Database(s) and Update Database features within Avitar Assessing. Some of you have already utilized these features but we would like to revisit them as we feel they are valuable tools and we have expanded on them since our last discussion. If this topic is completely unfamiliar to you, visit our online documentation for a complete description and a summary of how to manage these features. If you are familiar with the concepts keep reading for a discussion of requirements and new options.

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Do You Need To Archive Your Taxable Values?

Posted on December 5, 2014 by Amy

As we approach the end of the year it’s important that some of you remember to manually archive your system’s 2014 taxable values. For those of you that use Avitar Assessing in conjunction with Avitar Tax Collect, this archival will be done automatically for you by the system when you formalize your final tax warrant — which is to say you don’t need to do anything. If, however, you use Avitar Assessing to determine values, and you then reenter those values into another application for calculating and collecting taxes then it’s impossible for the system to determine when you have truly finalized your 2014 assessments. Those of you in this latter category will need to manually archive the taxable values if you wish to have them display properly in the Value History grid. Keep reading for instructions on how to do so.

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Mini Update Follow-Up

Posted on September 25, 2014 by Josh

It was great to see so many of you last week at the Tax Collectors’ Association Annual Conference in North Conway. We want to follow-up with a few items that we discussed as a group.

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Boat Fee Increase

Posted on September 12, 2014 by nancy

Recently, the DMV notified us of the passage of HB292 relative to boat fee changes. The Milfoil fee will increase from $3.50 to $5.50 effective January 1, 2015. The DMV acknowledged the fee change will impact the registration of all boats with an expiration of 2015.

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