Managing Your Archive and/or Update Databases

Posted on December 9, 2014 by Amy

Throughout the last year, we introduced the Archive Database(s) and Update Database features within Avitar Assessing. Some of you have already utilized these features but we would like to revisit them as we feel they are valuable tools and we have expanded on them since our last discussion. If this topic is completely unfamiliar to you, visit our online documentation for a complete description and a summary of how to manage these features. If you are familiar with the concepts keep reading for a discussion of requirements and new options.

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Do You Need To Archive Your Taxable Values?

Posted on December 5, 2014 by Amy

As we approach the end of the year it’s important that some of you remember to manually archive your system’s 2014 taxable values. For those of you that use Avitar Assessing in conjunction with Avitar Tax Collect, this archival will be done automatically for you by the system when you formalize your final tax warrant — which is to say you don’t need to do anything. If, however, you use Avitar Assessing to determine values, and you then reenter those values into another application for calculating and collecting taxes then it’s impossible for the system to determine when you have truly finalized your 2014 assessments. Those of you in this latter category will need to manually archive the taxable values if you wish to have them display properly in the Value History grid. Keep reading for instructions on how to do so.

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Mini Update Follow-Up

Posted on September 25, 2014 by Josh

It was great to see so many of you last week at the Tax Collectors’ Association Annual Conference in North Conway. We want to follow-up with a few items that we discussed as a group.

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Boat Fee Increase

Posted on September 12, 2014 by nancy

Recently, the DMV notified us of the passage of HB292 relative to boat fee changes. The Milfoil fee will increase from $3.50 to $5.50 effective January 1, 2015. The DMV acknowledged the fee change will impact the registration of all boats with an expiration of 2015.

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Low Speed Utility Vehicles – Senate Bill 231 – Follow up

Posted on August 29, 2014 by nancy

As you all know, the passage of Senate Bill SB231 changed the renewal process for tractors and low speed utility vehicles as of August 25, 2014. The change requires all customers with tractor plates (TRAC) due for renewal to visit their Town offices in person in order to determine if a vehicle qualifies to receive a low speed utility vehicle plate (SCOMM) or a tractor plate (TRAC).

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Low Speed Utility Vehicles – Senate Bill 231

Posted on August 18, 2014 by Patty

Last week, DMV notified us that the legislature recently passed Senate Bill 231, relative to the regulation of tractors and low speed utility vehicles, and the rules became effective as of July 28, 2014. SB 231 defines the differences between a tractor and a low speed utility vehicle, which, unfortunately, means more work for you. Here’s what you need to know.

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2014 MS-1: Coming Soon

Posted on August 6, 2014 by Josh

If it’s August it’s MS-1 time. However, this year we have had plenty of time in which to implement the relatively minor changes so we hope to be distributing update 3.7.8 for Avitar Assessing within the next week. Here’s what you need to know and look for in the coming days.

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Dog Charges

Posted on July 21, 2014 by nancy

The last Clerk/MV update had a lot of changes to the Dog Module, which means we have received a lot of questions as well. The majority of the questions are relative to dog charges (e.g. what are dog charges and why are they showing up in the cart) and dog civil forfeiture letters (e.g. when do I assign the costs to the dogs).
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Purging Paid Invoices

Posted on June 30, 2014 by Patty

Occasionally, Tax Collectors call us to ask when the best time is to purge paid items from the current database.  Although it may seem like a straight forward question, the answer depends on your preference. Continue reading →

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Plate Releases

Posted on June 27, 2014 by nancy

We get a lot of phone calls about plate releases. While it is important that you contact the DMV Agent Help Desk prior to processing a plate release, here are two scenarios to help you better understand when and why you’ll need to process a plate release.

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